Important Delegation Skills for Workplace Success

Important rechtekontrolle Skills for Workplace SuccessImportant Delegation Skills for Workplace SuccessBeing able to delegate is important for every supervisor or manager. Managers needs to be able to trust employees with responsibilities, while still ensuring that work is done well. In a work setting, delegation typically means the transfer of responsibility for a task from a manager to a subordinate. The decision to delegate is usually made by the manager. However, sometimes an employee will volunteer to take on an expanded role. Delegation can also happen when there is a less formal chain of authority. For example, a member of a peer group who has been designated as aleader of a teammight delegate tasks to peers in the group. What Are Delegation Skills? Most of the time, good managers know how to accomplish each task required by the team. Better managers know that they shouldnt try to complete every task for two reasons. First, they know that it is very likely that each team m ember could do fruchtwein of those tasks as well or better. And second, great managers understand that they shouldnt overwhelm their own schedule by micromanaging. Leaders that know how to manage will always delegate. They learn how to manage their own worries about whether or not their team members are dependable. They know how to instruct their team members in a way that makes members feel empowered to accomplish the tasks required of them. Delegation does not necessarily imply a transfer of complete responsibility. For instance, a manager may ask a subordinate to hire an administrative assistant, but the manager will still review the actions the subordinate takes to accomplish the task and provide guidance. Types of Delegation Skills Communication Managers need to be able to communicate clearly with their employees when delegating. They have to explain why an employee has been assigned a task, what the task is, and what the expectations are. All of this requires clear, ef fective oral and writtencommunication skills. Listeningis also an important communication skill to use when delegating. You need to listen to any questions or concerns of your employee, and make sure he or she understands your expectations. Properly Explaining Task GuidelinesDefining ExpectationsParaphrasingActive ListeningOral CommunicationWritten CommunicationQuickly Correcting Miscommunication Giving Feedback While delegating means giving an assignment to someone else, this does not mean you are not responsible. You have to check in with the employee, particularly at the end of the task, to make sure the goals are met. Provide clear feedback on what they did well, what they struggled with, and why. This will help the employee perform tasks even better the next time. wertmiger zuwachs EvaluationMentoringCoachingManagementNegative ReinforcementPositive ReinforcementLeadership Time Management Even though someone else is doing the task, you still need to be effective atmanagi ng time. You need to give clear deadlines and checkpoints to the employee and hold that employee accountable. This also requires that you plan out whom to delegate to well in advance. All of this requires organization and time management. Time BudgetingSchedulingCreating MilestonesKnowing When to Jump in and AssistAccountabilityQuality AssuranceAssessment Training Often when delegating, you will have to make sure your employee or peer has the skills and abilities necessary to perform the task. This might require some training before delegating. A good manager knowshow to effectively train his or her employeesin a new task or skill. Some tasks require a managers insight and expertise. Before delegating, managers need to assess tasks to determine if it makes sense to pass them along to a subordinate. Another delegation task that managers take on is identifying outside resources - whether its technology or other companies - that can help with day-to-day tasks. Identifying High Va lue ActivitiesAssessing the Strengths and Weaknesses of EmployeesCreating IncentivesTalent ManagementPromotingCreating Job DescriptionsHiringResearching Available Training ToolsOutsourcingCollaboration Trust Often, managers do not delegate because they dont trust their employees to do as good of a job as they would. A good manager trusts the skills of his or her employees. She lays out clear expectations, and provides feedback, but she does notmicromanagewhile the employee works on the task. Trust is key to effective delegating. RecruitmentTeamworkLeadershipFacilitating Group DiscussionAgreeing on Roles that Capitalize on Individual StrengthsBuilding ConsensusEliciting Viewpoints from Reluctant Team MembersNot Easily OffendedAble to Detach from Their Own Strong EmotionsIdentify Systematic Problems More Delegation Skills Human ResourcesSensitivity to Ethnic and Religious BackgroundsProductivity SoftwareAnalyzing Problems Without Assigning BlameBrainstormingCompromisingDefinin g Mutually Acceptable RolesDocumenting Team ProgressDiligenceAnalytical SkillsEmotional StabilityRecognizing and Rewarding Group AchievementsCreativityCritical ThinkingProblem SolvingInnovationOrganizationProblem SensitivityMediationResilienceConflict ResolutionEmotional IntelligenceIntegrityMotivationDiscretionNegotiationTeam building How to Make Your Skills Stand Out Add Skills to Your Resume Add skill words/phrases to yourresume.In the description of your work history, you might want to use some of these keywords listed above.Highlight Skills in Your Cover LetterIn the body of yourletter, you can mention one or two of these skills, and give a specific example of a time when you demonstrated those skills at work.Use Skill Words in Your Job Interview Mention your delegation abilities during aninterview.Make sure you have at least one example for a time you demonstrated each of the skills listed above.